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Privacy Policy

The Parochial Church Council (PCC) of St Peter's, Fremington

1. Your personal data - what is it?

Personal data relates to a living individual who can be identified from that data, identification can be by the information alone or in conjunction with any other information in the data controller's possession, or likely to come into such possession.  The processing of personal data is governed by the General Data Protection regulation (the "GDPR")

2.    Who are we?

The PCC of St Peter's Fremington is the data controller.  This means it decides how your personal data is processed and for what purposes.

3.    How do we process your personal data?

The PCC complies with its obligations under the "GDPR" by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures re in place to protect personal data.

We use personal data for the following purposes:-

  • To enable us to provide a voluntary service for the benefit of the public in a  particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of Gift Aid applications;
  • To inform you of news, events, activities and services running at St Peter's;
  • To share your contact details with diocesan Office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4.    What is the legal basis for processing y our personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

Processing is carried out be a not-for-profit body with a political, philosophical, religious or trade union aim provided:-

  • the processing relates only to members or former members (or  those who have regular contact with it in connection with those purposes); and
  • there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.  We will only share your data with third parties outside of the parish with your consent.

6.    How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide "Keep or Bin: Care of your Parish Records" which is available from the Church of England website. (www.churchofengland.org)

Specifically we retain electoral roll data while it is still current: gift Aid declaration associated paperwork for up to 6 years after the calendar year to which they relate: and parish registers (baptisms, marriages, funerals) permanently.

7.    Your rights and your personal data.

Unless subject to an exception under the GDPR, you have the following rights with respect to your personal data:-

  • The right to request a copy of your personal data which the PCC of St Peter's Fremington holds about you.
  • The right to request that the PCC of St Peter's Fremington corrects any personal data if is is found to be in accurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Peter's to retain such data;
  • The right to withdraw your consent to the processing at any time.
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability).
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data.
  • The right to lodge a complaint with the Information Commissioners Office.

8.    Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek you prior consent to the new processing.

9.    Contact details

To exercise all relevant rights, queries or complaints please in the first instance contact the Church Administrator at the church office (01271 323579) or by email at
admin@fremingtonstpeters.org.uk Address St Peter's Church Office, Church Hill, Fremington EX31 3BL

You can contact the Information Commissioners Office on 0303 1231113
 or via email https://ico.org.uk/global/contact-us/email Address Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

10. Cookies

Our website uses cookies including those placed by third parties. Third parties include Google Analytics and AddThis. These cookies help us to analyse how our website is used. Only anonymised information is stored in these cookies and no personal information is disclosed to these third parties. Tracking cookies are disabled. More details of what cookies are used can be found on our Cookie Policy.

Session cookies are also used to enable the member login system.

11. Our Website

When you sign up to our website as a member, you consent to our storing data you supply in our website database. All personal information is encrypted and is not shared with any third parties. You can withdraw your consent to store this information by closing your account - which can be done by emailing admin@fremingtonstpeters.org.uk.


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